Do I need a coordinator?
At the HPO, we do require that you have some type of Day of Coordinator to ensure the day is well organized and overseen properly (including setup and breakdown times). Someone who is responsible the entire day, who is not partaking in activities, part of the wedding party, etc. We highly recommend you hire a professional Coordinator/Planner, but it is ultimately your choice. You are not required to use the HPO services, but we are happy to offer it!
What does the HPO Coordination Service include?
Timeline development
This includes your timeline for pre and post-ceremony in detail!
Layout development
Including your ceremony, cocktail hour & reception. We ensure no table or chair is forgotten! We’ve also experienced so many HPO events, we know what works best in our space.
Rehearsal coordination
We assist you in creating the ceremony processional and recessional during our meetings. During the rehearsal, you don’t have to do a thing because we kindly notify your wedding party and family members where to go and when.
Vendor liaison
About 4-8 weeks prior to your wedding day, we contact all your vendors to communicate the timeline and layout. We check to make sure they’ll arrive at a time that suits your schedule.
Day-of services
INCLUDE (but are not limited to): coordinating the ceremony processional/recessional, queuing DJ/musicians for certain activities during the event, bustling bride’s dress, pinning on boutonnieres, ensuring that all vendors arrive on time and adhere to their contracted terms, ensure that all vendors adhere to the scripted timeline, ensure that the building is left clean upon departure
Extensive knowledge of venue & wedding industry
All we can say is, we’ve seen a few things! We know what vendors to refer you to, what does and doesn’t work well, and how to help you have the day you imagine!
Setup & breakdown of tables, chairs, & decorations
Yes, you read that right! We also oversee the room flip during cocktail hour. So long as your decorations are pre-assembled, we’ll be happy to set them out for you. This way, you and your wedding party can relax, get ready, and take pictures in the upstairs suites.
Minimum of three planning meetings
This is when we create your timeline, layout, and go over all the details of your day! We also send you a thorough checklist at the beginning of your planning process to help you along the way.
Who will be my coordinator?
Most of the HPO team offers coordination, so the particular coordinator is based on availability. However, if you’d like to request a specific HPO team member, you’re welcome to inquire!
When does Coordination Service begin?
The Coordination Service can be booked as early as one year prior to your wedding date. You will begin meeting with your coordinator 6-8 months prior to the date. You can also contact your coordinator via email/phone during the planning period!
Does the HPO offer full or partial planning services?
No, we do not. However, we’re happy to recommend you to local planners and coordinators in the area! Please inquire about our preferred vendor list.
Our team would love to help ensure your planning process and wedding day go as smoothly as possible! To begin working with your coordinator, send an email to info@thehistoricpostoffice.com and we’ll get you started. Happy planning!
Photography: Fowler Studios // Michael & Jasmine Photography // Xan’s Eye Photography
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