Coordination

The Historic Post Office Team knows the keys to an incredible event are detailed planning and smooth execution; that is why we offer an invaluable coordination service option for every client. Equipped with event management experience, extensive industry knowledge, and an insider’s understanding of the HPO, our event team is ready to assist you. Our highest priority is ensuring a seamless, stress-free experience through planning to your event’s finale.

Services

Coordination services are $2,500 and begin as early as one year before your event.

• Planning Templates & Checklists
  You’ll receive several printable guides to help you get and stay ahead of planning.

• Minimum of Three Planning Meetings
  We work together to perfect your event details; we’ll develop key documents and guide you through planning.

• Timeline Development
  Every moment counts; we’ll help you set the order of events for your entire event day.

• Layout Development
  Drafting intuitive floorplans and seating charts work best when your coordinator knows the space.

• Rehearsal Coordination
  We’ll help manage your processional and recessional and we’ll let everyone know where and when to be.

• Vendor Liaison
  Clear communication and contract accountability with vendors is a lot to juggle - we handle it for you!

• Day-Of Services
  We coordinate your entire event, queue every transition, keep your timeline in tact, and assist with every need.

• Setup & Breakdown Services
  You read that right! We’ll stage your tables, oversee the room flip during cocktail hour, and clean up for you, including personal décor.

• Knowledge & Experience
  We know the best vendors, we know what works (or doesn’t!), and we’re trained to make your vision a reality.